JOB SUMMARY

Performs overall administration of the arts and cultural grants program, contract preparation and program monitoring. Serves as point person for applicants, recipients and advisory board members. Oversees the division’s communication efforts and branding. Facilitates partnerships and collaborations internally and externally.

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited college or university in Arts Administration or other closely related field, plus two (2) years of directly related experience; OR an equivalent combination of related education and experience.

ESSENTIAL FUNCTIONS

• Develops and implements comprehensive communication, marketing, and outreach plans and programs.
• Writes grants to solicit funds for the Department and Division.
• May assist with or develop and manage division website, publications, social media, blog and other distributed materials.
• Supervises assigned volunteer and temporary personnel.
• Facilitates division partnerships and collaboration with both internal and external organizations.
• Represents Division on internal & external task forces, teams, and committees.
• Responsible for online grants management system and data entry.
• Assists with Facebook group management, communication, events and website.
• Assists with preparation of and compliance with contracts and agreements following Federal, State, and County requirements and ordinances.
• Assists with short- and long-term division planning and program implementation.

ZAP

• May oversee arts and cultural grant program process, including preparation of program applications, guidelines, and evaluations.
• Manages advisory board meeting and planning logistics. Prepares minutes for advisory board and other meetings.
• Provides applicant workshop and technical assistance training, and serves as point person for applicants and advisory boards. Develops and prepares scoring matrices and analyses.
• Collects and manages ZAP data for Salt Lake Metro Stat Dashboard and MIMS. Creates context, images and hyperlinks.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:

• Philanthropic organizations and their functions
• Grants management (preparation and monitoring full application cycle)
• Non-profit management
• Customer services skills
• Communication and public relations methods and techniques
• Social media platforms
• Online grantor management software/systems

Skills and Abilities to:

• Work with computer software related to job specific duties (MS Office, Photoshop, FileMaker, Social Media Platforms, Sharepoint, etc.)
• Organize and prioritize
• Understand, implement, and follow policies and procedures
• Flexibility with assignments, environments, and co-workers
• Professionally represent organization both externally and internally
• Manage several projects simultaneously
• Communicate effectively verbally and in writing
• Operate office business equipment (scanner, printer, computer, ipad, etc.)

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